How to Organise a Tennis Tournament for Your University Club

Step 1: Run the day

Have a single named time-keeper. One person, with a watch, who calls the next round. Don't let it become a committee decision — that's how tournaments fall behind.

Step 2: Print everything you need

Print three things: the schedule, the scoresheets, and the standings template. Have spares of all three. Even if you're running everything from a phone, paper backup saves the day when battery dies.

Step 3: Pick the format up front

The format is the single most important decision. Match it to your time, court count, and player count. Don't pick round robin if you only have 3 hours and 12 players — you'll run out of time. Don't pick single elimination for 6 friends — they'll feel cheated.

Step 4: Build the schedule

Build the schedule before the day. Number every match, assign every court, and write the start time next to it. If you wing the schedule on the day, you will fall behind by round 2.

Step 5: Communicate clearly

Send a confirmation message the day before with: venue address, start time, what to bring, and your phone number. Send a reminder the morning of. Over-communicate.

Tips for your university club

Coordinate with the student union for facility booking and risk assessment. Recruit committee members to handle check-in and live updates. Promote heavily through course Facebook groups and orientation week.

Format guidance: tournament

Single-elimination is the fastest format for a tournament. With 8 players you're looking at roughly 7 matches end to end. Use a free bracket maker to seed cleanly and pad odd numbers with byes.

Use the linked free generator at the end of this guide to produce a printable schedule in seconds.

Common mistakes

The most common mistake is not budgeting enough time for the format. Add 20% to your initial estimate. Real-world events always run longer than the matches alone suggest — warmups, transitions, and late starts all eat into your day.